Overview:
The Puerto Rico Community Foundation (PRCF) is a non-profit philanthropic organization that began operations in 1985 to develop the capacities of communities in Puerto Rico, to that they achieve their social and economic transformation, maximizing philanthropic investment and the performance of each contribution. For more than 39 years, FCPR has served as a philanthropic advisor to individuals, families, corporations and nonprofit organizations in Puerto Rico. The PRCF promotes equitable access to opportunities to resources and recognize our role as contributors and allies to the racial and gender equity movements, we affirm our commitment to promoting justice, diversity, and inclusion in every recruiting process.
Position Summary
The Program Coordinator supports the execution of FCPR’s energy programs. Provides support to Energy Program Officer and other Senior Staff in the implementation and execution of energy programs. It is expected that the person in this position will be able to provide management and administrative support to the energy team. The person will have to be proficient in technology and on Microsoft tools to produce meeting minutes, reports, memorandums, presentations and letters. The person is crucial for the maintenance of programmatic archives, compliance with program report deadlines and any other deadline requirement acquired along the way. It is expected to have excellent communication and relationship skills to communicate with grantees, collaborators, donors, and contractual suppliers. It is expected that the person has structured and superb organizational skills to manage different tasks at a time that includes coordination of meetings with internal or external resources. Additionally, the person understands that in every communication or representation in person or using alternate methods of communication – telephone, emails, virtual meetings – is representing FCPR, its mission and values. The person is committed and will become an important asset to achieve equity, justice and community prosperity.
Duties and Responsibilities:
- Provide administrative and managerial support.
- In charge of coordinating meetings with the grantees, collaborators, funders and partners.
- Support the execution of work plans and budgets updates.
- Assist in the preparation and coordination of proposals as required.
- Assist in the orientation to community in-bound calls, understanding that every call is important and by answering a community call we are exercising equity.
- Coordinate internal or external meetings related to programs or projects, as well as generate preparatory materials for the meeting and subsequent minutes or summaries, as required.
- Responsible for preparing letters, contracts, minutes, reports, design of formats/documents, presentations and materials as required.
- Write and send informative emails as required.
- Responsible for entering and maximizing the required data to the FIMS (Foundation Management Information System) and BBGM (BlackBaud Grantmaking) systems.
- Responsible for designing and safekeeping a physical and electronic programmatic archive that include files with important and historic documents and any other completing materials.
- Responsible for updating and reproducing documents.
- In charge of processing payment requests, invoices from the area for the corresponding authorizations and following up on purchases of office materials and equipment from Program areas as required.
- Receive and facilitate any client claim, submit a short survey to understand satisfaction with the overall process – GEAPP Program.
- Respond to the public, telephone calls, receive and process regular and electronic correspondence (fax, e-mail).
- It will carry out any other management that the FCPR provides to achieve the goals and objectives of the project.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
Skills and Competencies:
- Excellent organizational skills
- Administrative skills and excellent time management skills.
- Completely bilingual with excellent communication skills written/verbal in English/Spanish
- Excellent communication and interpersonal skills.
- Ethical conduct.
- Proficiency in all Microsoft Office applications.
- Ability to work in a collaborative team environment.
- Superb skills in handling multiple responsibilities, priorities, tasks, and projects simultaneously
Job Requirements:
• Associate degree or Bachelor’s degree (preferred) in administration of office systems.
• 5 years’ experience required, or related work experience.
Candidates interested to apply, send resume on or before, May 3, 2024, by mail: [email protected]
FCPR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal and local laws. FCPR complies with applicable federal and local laws governing nondiscrimination in employment.